--------------------------------------------------- Readme File for "Are We Making Progress?" Version 1.0 February 2002 --------------------------------------------------- This document provides installation instructions for and addresses deployment issues related to the "Are We Making Progress?" questionnaire. ------------------------- How to View This Document ------------------------- To view this Readme file on-screen, open it in Windows Notepad or another word processing program. To print the "Readme" file, click "Print" on the "File" menu. -------- CONTENTS -------- 1. HOW TO USE "ARE WE MAKING PROGRESS?" 1.1 Opening the Program 1.2 Instructions for Leaders 1.3 Accessibility for Questionnaire Respondents 2. INSTALLATION 2.1 Access 2000 or Higher 2.2 Access 97 or Other Database Software 3. DEPLOYMENT APPROACHES AND ISSUES 3.1 Platform of the Target Audience 3.1.a Access 2000 3.1.b All Other Database Software ------------------------------------ HOW TO USE "ARE WE MAKING PROGRESS?" ------------------------------------ 1.1 Opening the Program To open this program, go to the "Start" bar, choose "Programs", select the "Are We Making Progress" folder, then choose "Are We Making Progress?" When the program opens, the first screen that appears is the start of the questionnaire. 1.2 Instructions for Leaders Once the program has opened, leaders can choose the "Leader Activities" menu item, then select "Login." You will be prompted to enter a login and password. They are as follows: Login: MALCOLM Password: BALDRIGE ** This is the set login and password and cannot be changed.** ARE WE MAKING PROGRESS? A Message To Leaders: This section gives leaders information on the questionnaire and how to use it. View Questionnaire: This section gives leaders the opportunity to view the complete questionnaire and the option to print out the questionnaire. SETTING UP THE QUESTIONNAIRE Add/Edit Question: In this section, leaders have the option of customizing the questionnaire by adding a question or using language specific to their organizations. If a question is added to the questionnaire, all previous responses will need to be cleared. It is strongly recommended that you print or save reports of all previous data before adding questions to the questionnaire. Establish Organization or Unit: This section simply gives leaders the option of specifying the name of the organization or unit being discussed by respondents. QUESTIONNAIRE RESULTS See Questionnaire Summary: This report shows results for all questions, by percentage. By double-clicking a question, you can see the actual counts of how respondents answered. This report can be exported to a variety of formats for distribution, including MS Word, html page, amd e-mail. Exit Application: This option terminates the application. 1.3 Accessibility for Questionnaire Respondents If all survey respondents have Microsoft Access 2000 on their PCs, place the file in a shared folder on the organization's network. Respondents then will simply double-click the "AreWeMakingProgress.mdb" file to access the questionnaire. Please see the section titled "DEPLOYMENT APPROACHES AND ISSUES" for more information. ------------- INSTALLATION ------------- 2.1 Access 2000 or higher If you are running Access 2000, download the "AreWeMakingProgress_acc2k" folder. After the download is complete, open the directory where you saved the folder and double-click "setup.exe". This will begin the installation program. It is strongly recommended that you install to the default directory (C:\Program Files\Microsoft Office\) rather than electing to customize this installation. To do this, click on "Install". Continue with "Setup" by clicking "OK" and then "Install Now." Once installation is complete, you are ready to begin using "Are We Making Progress?" 2.2 Access 97 or Other Dababase Software If you are running Access 97 or other database software, download the "AreWeMakingProgress" folder. After the download is complete, open the directory where you saved the folder and double-click "setup.exe". This will begin the installation program. At this point, there are three choices: (1) It is strongly recommended that you install to the default directory (C:\Program Files\Microsoft Office\) rather than electing to customize this installation. To install to the default directory, click on "Install." Continue with "Setup" by clicking "OK" and then "Install Now." (2) If you want to customize the installation, click on "Customize." The default installation location will be shown: C:\Program Files\Microsoft Office\ Change this location to your desired path. Continue with "Setup" by clicking "OK" and then "Install Now." (3) If you click on "Customize," DO NOT accept the default path (C:\Program Files\Microsoft Office\), and DO NOT continue with "Setup" by clicking "OK" and "Install Now." If you do, Access 97 will be overwritten and WILL NO LONGER WORK. If you have do these steps, when you try to start Access 97, you may see one of the following error messages: The Dynamic Link Library MSO9.DLL Could Not Be Located -or- Can't find the database you specified, or you did not specify a database at all. Specify a valid database name in the command line, and include a path if necessary. For further information, please visit the Microsoft Web site and read the article "MOD2000: Access Run-Time Component Is Not Installed to the Expected Folder" (Q252741). ------------------------------ DEPLOYMENT APPROACHES AND ISSUES ------------------------------ 3.1 Platform of the Target Audience 3.1.a Access 2000 If users throughout your organization are using Access 2000, you will be able to take full advantage of the deployment options you are given with "Are You Making Progress?" Once you have run the setup program and installed the program on your local machine, you are ready to begin administering the questionnaire. Simply locate the "AreWeMakingProgress.mdb" file, which should be located in the following path: C:\Program Files\Are We Making Progress\ After you locate the file, copy it and place it in a location on your organization's network where your target audience has access to the folder. Advise your respondents of the location, and instruct them to complete the questionnaire. To view results of the questionnaire, you must open the program from the same location where you placed the copy. The location where respondents complete the questionnaire is also where all results are saved. 3.1.b All Other Database Software Users who do not have Access 2000 installed on their machines cannot complete the "Are We Making Progress?" questionnaire on their organization's network. This program comes with and requires the Access 2000 runtime engine, which is installed when you run the setup program. Therefore, if one person installs the program on his or her machine and then disseminates it on a network to people who do not have Access 2000 or who have not installed the "Are We Making Progress" program, only the person who installed the program will be able to access the questionnaire. Depending on the resources and structure of your organization, you can choose from among three options for users who do not have Access 2000: (1) All respondents can install the "Are We Making Progress" program on their PCs and then complete the questionnaire, using the copy placed on the network. (2) Go to "View Questionnaire" in the "Are We Making Progress?" section in Leader Activities. Print out the questionnaire or export it to a text file. Then distribute it to your target audience, and, when completed, collect the results. The results can be input into and tabulated on the PC where the program has been installed. (3) Install this program on a PC that can be accessed by everyone in your target audience. Instruct respondents to complete the questionnaire on that particular PC.