EDA User's Guide

Create Notification List

You can only create and edit lists for DoDAACs for which you have been authorized. Ensure your EDA POC has an accurate list of required DoDAACs. Contact your EDA POC for assistance.

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Step 1: Log into EDA (using proper credentials - Username/Password or Certificate)

 

Step 2: Click Contract Load Notification link on the EDA Document Selection Screen.

(If link not present, the Contract Load Notification Role is not authorized. To request contract load notification capability, contact your EDA POC)

 

Step 3: Enter the CONTRACT NUMBER (without dashes)

For BASE contract - leave DELIVERY ORDER blank

(If error occurs, user is not authorized to specific DoDAAC. Contact your EDA POC for assistance)

 

Option: Create a single list for all contract activity

Check "single list" check box to use the contract notification list for all subsequent contract activity.

E-mail addresses in the list will be notified automatically when EDA loads modifications or delivery orders associated with the base contract.

 

Step 4: Enter DELIVERY ORDER (if applicable)

Create a separate list for each Delivery Order (to assist, a copy option is available)

 

E-mail addresses in the list will be notified automatically when EDA loads the Delivery Order.

 

Option: If a single notification list for the contract has been created, click "A single notification list already exists" link to view or modify the single list. You may want to maintain a single list rather than separate list for each delivery order.

 

Note: If you create delivery order based lists, make sure that any e-mail addresses you add are not already in the single list at the contract level. Failure to do may cause duplicate delivery order information to be included in contract load notification messages.

Step 5: Click View List

If the contract does not yet exist on EDA, you will be prompted to confirm that you still want to create a list anyway. Verify entry, if valid, Click Continue.

 

Step 6: Enter line items

 

To add an entry, use the next available line.

 

E-Mail Address (Carefully verify entry , must be a valid e-mail address),

First Name,

Last Name,

Organization

If the list already exits, you will see the current entries for E-Mail Address, First Name, Last Name and Organization. You can add or update these as necessary.

 

The First Name, Last Name and Organization are optional, but recommended as they help distinguish/identify an individual.

 

Additional blank entry rows are added as e-mail address boxes are used.

 

A single e-mail address can be on more than one list. EDA recognizes this situation and gathers all contract information into a single e-mail for a given day's load activity so as not to flood the recipient with e-mail messages.

 

Option: Click column headings (hyperlinks at the top of each column labeled E-Mail Address, First Name, Last Name and Organization) to sort the list by a particular field. If the column heading is not a hyperlink, then the list is already sorted by field.

 

Step 7: Click Submit to create notification list.

At the creation of EVERY list, a welcome notification message is sent to all e-mail addresses. The welcome message accomplishes two things:

• It alerts the recipient that they have been added to a contract load notification list for a specific contract and
• More importantly, it verifies the e-mail addresses entries on behalf of the user. If an e-mail address is miskeyed or invalid, the e-mail will bounce/reflect to the user who entered the e-mail address on the list so they may validate the target e-mail address and correct or delete from the list within EDA as required.

Option: To remove an entry from the list, use the drop down box near the bottom of the page. Select the e-mail address you want to remove, then click Delete Addressee.

Option: Consolidate preexisting delivery order addresses into the contract based notification list.

If the "create single list" for all contract activity option has been selected and delivery order based notification list(s) already exist, a message indicating the number of preexisting delivery order based notification lists will appear.

 

Click the numeric link in the message to view the delivery order list.

Click "Contract" link to view each delivery order based notification list. Consolidate addresses into the contract notification list where applicable.   To notify the last user to update the notification list. Click "Last Updated By" e-mail link to launch e-mail message.

 

Note: Notification lists may be used by more than one individual or community.  Contact the person who last updated the notification list before updating/deleting addresses by clicking on the "There are x notification lists for this contract" link. Then click the "Last Updated by" name link to view their account information.

EDA will attempt to notify each e-mail address on every list when contract documents are loaded into EDA. The notification messages are sent automatically when the document is loaded.