EDA User's Guide

Contract Officer/Grant Officer Warrant Upload

EDA provides authorized Government and Government Support Contractor users with the Contracts role and the Upload Manual Contracts role to manually upload Contract Officer and Grant Officer Warrants for storage and retrieval within EDA. This capability will be available from the EDA Document Selection screen as the "Upload Warrant" option and on the Warrants Query Results screen by selecting the "Add Warrant Document" links.  These options will only appear for authorized users with the Contracts role and the Upload Manual Contracts role.

To obtain the Upload Contract Officer/Grant Officer Warrants capability, contact your EDA POC and request both the Contracts role and the Upload Manual Contracts role. The Upload Manual Contracts role is a special role within EDA and requires EDA POC approval and authorization. 

EDA will only accept scanned Warrants in the PDF format for upload. EDA scans each manually uploaded document for viruses. If the document is infected, EDA will reject the upload and present an error to the user. EDA does not cure/fix the infected file.

After the Warrant is uploaded and confirmed, it is immediately available to EDA users.  It is the responsibility of the submitter to verify the Warrant and index information prior to confirmation.

IMPORTANT NOTE:  Upload a Warrant to one EDA site only.  EDA replicates the newly uploaded Warrant to the other EDA site.  Do NOT repeat upload.

To Upload the Contract Officer/Grant Officer Warrant

 

Step 1:  Click the "Upload Warrant" link on the Document Selection screen OR the "Add Warrant Document" link on the Warrants Query Results screen. These links will only appear for authorized users with both the Contracts role and the Upload Manual Contract role.

 

EDA will display the Upload Contract Officer/Grant Officer Warrant screen.

 

Step 2:  Browse for the file on desktop or enter the direct pathname/filename in the space provided. If Browsing for file on desktop, Click "Browse" button.  Navigate directory structure, locate and select desired file.  Note:  It must be a PDF, all other document types will be rejected.

 

Step 3:  Click "Upload File" button.  The Upload process is initiated.  EDA will display "The document uploaded successfully:" message on the Enter Contract Officer/Grant Officer Document Data screen.

 

• File is scanned for virus. If infected, EDA will reject the upload and present an error message to the user. EDA does not cure/fix the infected file.
  
• The Warrant PDF is available to the the user to preview  via the "View" link on the screen prior to submitting to storage within EDA.
  

 

Step 4:  Enter Index fields - Enter *Required Field

 

*First Name

Middle Name

*Last Name

Suffix - select from dropdown

*Title

*Organization

*Agency/Department - select from dropdown

DoDAAC - Enter DoDAAC.  Click "More" for additional DoDAACs.

*Warrant Number

Limitations

*Signed Date (YYYYMMDD)

*Load Date (YYYYMMDD)

 

Step 5:  Click "Add" button.  Warrant Confirmation screen appears. 

 

Step 6:  Review Index information. Navigate (Back..., View) as necessary to adjust.

 

Step 7: Click "Confirm" button.  Adds the index and Warrant to EDA.  The specific Warrant Confirmation screen appears with a message stating that the Warrant was added.   EDA records the upload event in the Warrant History, click history link ("H") on the Warrant screen to view. Click the Last Name link to view the Warrant.

Related Topics:

Warrant Overview
Revoke Warrant