EDA User's Guide

Inactivate Contract

To Inactivate a document, the user account must have the Upload/Inactivate Contracts Role and be associated with the specific Issue by DoDAAC on the contract that is being inactivated.

 

EDA offers authorized users additional screen interface options for document inactivation and document replacement. A document may be replaced if applicable.

 

When an inactivation occurs:

• DFAS may be notified based on the Pay DoDAAC
• Contract Load Notification members will be notified
• EDA inactivates the contract data and captures an audit

IMPORTANT NOTE: Inactivate a contract document at one site only.  EDA replicates the action to the other EDA site.  Do NOT repeat inactivation.

Note: The inactivate contract function does not modify index fields, it only inactivates the PDF document associated with the index. If PDS data exists for the contract, the PDS ("Y") or PDS EVAL ("E") document render link is also removed and the PDS view is unavailable to the user while the PDF is inactive.

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To Inactivate a Contract document

An authorized user queries contracts from the Contracts Query Results page:

 

Step 1:  Click "X" (red 'x') next to the specific Contract (Base, Modification, Delivery Order, Task Order)

 

Step 2:  Select "Rationale" from drop-down list

 

Step 3:  Enter "Comment" (250 Character)

 

Step 4:  Click "Inactivate..."

Step 5:  Review and Click "Confirm"

 

Document History audits records and all contract maintenance activity.  Inactive document(s) may still be viewed from the links within Document History and the Recent Contract Document list on the Contract Document Search screen.

EDA updates the index with inactive icon and removes the document URL.

Interfacing systems do not receive inactive contract documents or XML data.

 

Step 6:  EDA returns the user to the Contracts Query Results page in Folder View with the inactive document indicated in red.

 

Note:  Contract document inactivation is required at one site ONLY, EDA will replicate to the alternate site.