Government Records Laws
Local Governance
Political subdivisions can adopt ordinances and policies regarding records that are applicable throughout their jurisdiction. These ordinances and policies must comply with state law. The following local governments have posted or filed them with the State Archives:
- County records ordinances
- Municipal records ordinances
- School district policies
- Special district policies
Utah State Law
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Government Records Access and Management Act (GRAMA)
Utah's primary records law, sometimes referred to as the open records lawCurrent GRAMA law, Utah Code 63G-2
Current GRAMA law, as PDF or PDF w/o adjusted margins
Previous GRAMA laws: PDF -
Public Records Management Act (PRMA)
Outlines records management responsibilities for all governmental entitiesUtah Code 63A-12 or PDF
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Uniform Electronic Transactions Act
Validates the use of electronic records and signaturesUtah Code 46-4
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Open and Public Meetings Act
Outlines requirements for open and public meetings and recordsUtah Code 52-4
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Technology Governance Act (Public Notice Website)
Outlines requirements for public notices posted on the Public Notice WebsiteUtah Code 63F-1-701, 702
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Additional records references
Records requirements may be found in many places throughout Utah Code and Utah Administrative RulesUtah Code
Utah Administrative Code
Selected Utah Law Enforcement Records References by Topic
Federal Law
Generally, federal laws apply to federal records. However, some federal laws impact records created or maintained in Utah. Laws that deal specifically with records access are:
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Family Education Rights and Privacy Act
Protects the privacy of student records and applies to all schools that receive Federal fundingU.S. Department of Education on FERPA
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Health Insurance Portability and Accountability Act
Ensures the privacy and security of health informationU.S. Department of Health and Human Services on HIPAA
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Other federal laws which can impact state and local records
Federal Code of Regulations
Federal Register
Case Law
The following cases may serve as precedents for records-related laws.
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View All
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United States Supreme Court
Houchins, Sheriff of the County of Alameda, California v. KQED, INC., et al.
National Archives and Records Administration v. Favish et al. -
Tenth Circuit Court of Appeals
Republic Outdoor Advertising, LC v. UT Department of Transportation, Division II
John Doe v. Mark Shurtleff, Office of the Attorney General for the State of Utah
Reginald Williams v. Michael Sibbett; Utah Board of Pardons; Utah Department of Corrections; Utah State Prison et al.
Steven Onysko v. Administrative Review Board, United States Department of Labor -
Utah Supreme Court
John H. Redding v. Rodney H. Brady, President of Weber State College
John H. Redding v. T. Harold Jacobsen
KUTV, Inc., a Nevada Corporation, and Karl Idsvoog v. Utah State Board of Education
State of Utah v. Gino Maestas
Brent D. Young v. SLC and SLCo. Sheriff
Frank Medel, Jr. v. State of Utah
Deseret News v. Salt Lake County
Southern Utah Wilderness Alliance, and the Wilderness Society v. The Automated Geographic Reference Center, within the Division of Information Technology, and the Utah State Records Committee
Farley Anderson; Helen Anderson; Steven Maxfield; and Steven Maxfield v. Lt Governor Gregg Bell; Mark Thomas; Paul Neuenschwander; Spencer Hadley; and John Does 1-10Daniel V. Schroeder v. Utah Attorney General's Office; and Utah State Records Committee
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Utah Court of Appeals
Mark E. Graham v. Davis County Solid Waste Management and Energy Recovery Special Service District
State of Utah v. Sandra Spry aka Sandra Chlopitsky
Barbara Schwarz v. State of Utah, State Records Committee
UT Dept. of Public Safety, Driver License Division v. Robot Aided Manufacturing Center, Inc. dba Explore Information Services; and State Records Committee
Nasrulla Khan v. State Records Committee, Dept. of Public Safety
Lawrence M. Jackson v. State of Utah
Nasrulla Khan v. Ogden City Records & Ogden City Police Dept.
Murray City v. Steven Maese and Utah State Records Committee
Murray City v. Steven Maese and Utah State Records Committee
S. Steven Maese v. Tooele County
S. Steven Maese v. Davis County
Reginald Williams v. Department of Corrections
Lynn K. Packer v. Utah Attorney General’s Office
Salt Lake City Corporation v. Mark Haik
Roger Bryner v. Canyon School District
Utah District Court
Prison Legal news v. Kim Chesire
John Doe v. Mark Shurtleff
Douglas Stewart Carter v. Steven Turley
Patricia Ann Dimmitt v. Utah Transit Authority
P.J., a minor v. State of Utah; Intermountain Health Care, Inc.
Reginald Williams v. Michael R. Sibbett
Elizabeth Wood v. Farmington City, Utah
Kathleen Johns v. U.S. Child Support Recovery
Jeffrey B. Lawrence v. Clayton Bell, Emery County, Shawn Alton & Gary Riches
Morgan Fife v. State Records Committee, and Orem City
Murray City v. Steven S. Maese, and Utah State Records Committee
Steve Maxfield v. Office of the Lieutenant Governor, Utah State Records Committee
Utah Department of Corrections v. Alex Campbell, BuzzFeed, Inc., Utah State Records Committee
Daniel Rivera v. DCFS, Utah State Records Committee
Daniel V. Schroeder v. Utah Attorney General's Office; and Utah State Archives Records Committee
Chad Lambourne v. Provo City, Utah