ECEDS Support

What is the Early Care and Education Data System? Rhode Island's Early Care and Education Data System (ECEDS) is a centralized system to align data collection and use across programs and state agencies to provide state policymakers with a comprehensive picture of Rhode Island's young children, early care and education programs and the early childhood education (ECE) workforce. ECEDS will help stakeholders improve program quality, ECE workforce quality, access to high quality programs and understand child outcomes.

To make the data collection useful to providers we will develop a comprehensive web based parent search and provide programs with an efficient online application process for DCYF license renewal, BrightStars Quality Rating applications and RIDE Comprehensive Early Childhood Education (CECE) Approval, and a workforce registry. Each part of the ECEDS system benefits providers by collecting and storing data required by regulatory agencies and reducing duplication of data collection.

How do we keep the data safe? The Rhode Island Department of Elementary and Secondary Education (RIDE) is committed to ensuring that child and personnel data is collected and maintained in accordance with state and federal laws and regulations governing privacy and access to personnel data including the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

The transmission and storage of all data within the Early Care and Education Data System (ECEDS) will adhere to generally accepted industry best practice standards related to information security, including, but not limited to, firewall implementation, virus scanning, security access control software, encryption of data and limitation of physical access to confidential information. User access to the data in ECEDS will use generally accepted best practices for authentication and authorization. Standard role based security will be used to control access to all data.

To protect the privacy of individual records, a unique number will be assigned to each child, workforce member and program whose information is contained in the ECEDS. These assigned numbers, which are computer-generated, will not contain any embedded meaning. ECEDS numbers will be checked for duplicates and then be permanently assigned to the relevant child, workforce member and program.

Who has access to the information in the Early Care and Education Data System (ECEDS)? State agency users will have access to conduct work-related activities. Program administrators, educational leads and family child care owners will have access to review and update state data, submit applications for DCYF license renewal, BrightStars Quality Rating application and RIDE Comprehensive Early Childhood Education (CECE) Approval. The early care and education workforce will have access to the workforce registry to maintain their professional profile.

Child and workforce data will be reported to the public in the aggregate. Program data will be made available to the public through a program search on the Exceed.ri.gov website. Program quality data includes the name, location and telephone numbers of early care and education programs; the name of the program administrator/educational leader/family child care owner and contact information; DCYF license status and any final agency actions; BrightStars application status, overall quality rating, and ratings by standard; CECE approval status and quality information related to the CECE standards. Programs may choose to include additional information in their program profile.

What is Exceed? Exceed is the commitment of all of those in our state's early learning community who are working to help ensure that all of our young children have the opportunity to soar. Exceed is a partnership between the Rhode Island Department of Elementary and Secondary Education (RIDE), the Department of Human Services (DHS), the Department of Children, Youth and Families (DCYF), the Executive Offices of Health and Human Services (EOHHS), the Department of Health and Rhode Island's Early Learning Council.

Requesting Access

Child Care Administrators, Family Child Care Owners and Public School Education Leads:

Because your role allows both program portal and workforce registry access, please contact us to request access. Go to Exceed.ri.gov and click Login. Click the Help button and then create a helpdesk ticket. Tell us your name, the name of the program and address. We'll get back to you with your credentials.

Members of the Early Care and Education Workforce: Go to Exceed.ri.gov and click Login. On the login screen, click Create New Account.

This information is available in a brochure format on the website - Exceed Brochure

Updated 1/15/2016

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I need to create a an account.

You can follow the below step by step instructions to create your account on the Early Care and Education Data System (ECEDS).

To register, go to exceed.ri.gov
Click “Log In” button
Click the “Create New Account” link. You will only need to do this step the first time you visit the site.

If you are the designated DCYF Administrator, an owner of a licensed family child care, or the designated Public School Educational lead, select “Yes” and follow the instructions below:

If you have your credential letter, continue to step 2. If you do not have a credential letter, request credentials from the HelpDesk and then continue to step 2.
Enter your assigned Program ID and Personal ID. As a current administrator, family child care owner or public school educational lead, you have already been assigned IDs and your program and personal profiles have been linked already. Please note, only these roles have assigned IDs upon registration. Members of the workforce are not assigned IDs in advance of registration.
Select the type of program (Center/School Age, Public School, Family Child Care. Depending on this selection, you will be prompted to enter: Center (this includes School Age Programs): Federal Employer Identification Number (FEIN), Home (Family Child Care): The last 5 digits of your social security number or School (Public School): Your school code, which is assigned by RIDE.
Create a username. Your username must be between 6 and 20 characters and may include only letters, numbers, underscore (_) or period (.).
Create a password. Your password must be at least 7 characters with at least one uppercase, at least one number, and one special character (!,$%@) Use an email address that you frequently use. You will receive an email confirming your registration.
Select a security question from the list and answer the question.
Read and confirm that you have read the Terms and Conditions.
Click on “Create”.

Administrators, owners of a licensed family child care, and Public School Educational leads will view the program portal upon login. When you log in, all of your programs/schools should be listed in the dropdown list at the top left of the Program Portal. To switch to your personal workforce registry, click on your name in the right hand corner and select “Switch to Workforce Registry”. You can toggle back and forth between your program and your Workforce Registry. Once you have created your account you can log into the Early Care and Education Data System (ECEDS) at any time with the username and password you create.

If you are in any other role in an early childhood education program, select “No” to the question that asks if you are a program administrator, family care provider, or public school educational lead.

Enter your First Name, Last Name, Date of Birth, and last 5 digits of your social security number. Why?
Create a username. Your username must be between 6 and 20 characters and may include only letters, numbers, underscore (_) and period (.).
Create a password. Your password must be at least 7 characters with at least one uppercase, at least one number, and one special character (!,$%@) Use an email address that you frequently use. You will receive an email confirming your registration.
Select a security question from the list or type your own and answer the question.
Read and confirm that you have read the Terms and Conditions.
Click on “Create”.
Complete your Workforce Registry profile. Please update each section: Personal Information, Employment History, Education History, Professional Credentials, and Professional Development.

Updated 3/28/2016

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I already have an ECEDS account. I am now a Program Admin, Family Child Care Owner or Public School Educational Lead and need to link my account to a program.

To connect yourself as a Program Administrator, Family Care Owner or Public School Educational Lead of an early learning program, you must be the Program Administrator, Family Care Owner or Educational Lead of record with your regulatory authority (DCYF for licensed programs or the Department of Education for public schools).

Check your program’s profile on exceed.ri.gov by typing the name of your program in the search box.
Click “Learn More” to open your program profile.
Check the Administrator/Educational Lead section of the profile (located next to the availability section). If your name is located here, please open a HelpDesk ticket and request credentials. Then continue to step 4. If the name of the Administrator/Educational Lead is incorrect, please take the following steps: If you are a DCYF licensed program, please call or email your licensing worker to request a change in Administrator. Once the Administrator is approved, the correct name will appear in the search and you will be sent credentials or you may request them here. If you are a public school, please contact your district data administrator to update the educational lead. Please review the tip sheet about updating public school information. Once the Program Administrator/Educational Lead is appearing on the program profile, then you may continue to step 4:
Log into ECEDS with your user name and password.
Click on your name at the upper right hand corner.
Click on the Settings link.
At the top of the Edit Your Account page, you are asked "Are you a Program Administrator, Family Care Provider, or Educational Lead in a public school?"
Click the "Yes" radio button.
Enter your Person ID (provided in your registration letter)
Select if your program is a center, family care, or public school program.
Enter your FEIN (Federal Employment Identification Number), if you run a center-based program, your last five digits of your SSN (Social Security Number) if you are a Family Care Provider, or your five-digit School Code, if your program is in a public school.
Enter your State Assigned ID (provided in your registration letter)
Click the Update button at the bottom of the page.
You are then taken to the Welcome page of your program's Program Portal.

To switch between your Program Portal and Workforce Registry Account, click on your name at the upper right hand corner, where you can switch between the two.

Updated 3/28/2016

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As a program administrator/provider, how do I access my workforce registry account?

Step 1: Click “Log In” and enter the username and password you created at exceed.ri.gov

Step 2: Click your name in the tool bar at the top right and click “Switch to Workforce Registry.” This will bring you to your Workforce Registry.

Step 3: Complete your personal Workforce Registry. You are asked to update five sections: Personal Information, Employment History, Education History, Professional Credentials, and Professional Development. Below is an image of the “Personal Information” section; any field with a red asterisk (*) denotes a required field. Be sure to click the “Save” button at the bottom of the screen before moving to the next screen.

Find additional help: Look on the Exceed website for more help documents, including how to log in, reset your password, or find your user name if you have forgotten it: support.exceed.ri.gov.

Updated 12/7/2015

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I forgot my ECEDS Username and/or Password.

If you cannot remember your Password or your Username, click on the Forgot my Username/Password link on the Log In page. This will take you to a page where you can enter your email address. Click Next. Provide the answer to your security question and click Next. An email will be sent to your email address on file with ECEDS with a link to reset your password. Click on that link and you will be taken to a website where you can create and confirm a new password.

If you have forgotten the email account you used to register or your security question/answer, please open a HelpDesk ticket.

Updated 3/28/2016

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I can't change some information displayed on my Program Profile screens.

The screens in the Program Profile section have been pre-filled with information from your DCYF license or the master directory at RIDE.

DCYF Licensed Programs: If you are a DCYF licensed program and cannot update information because the section is “greyed out”, please contact your DCYF licensing worker to request the information be updated. You can contact your worker directly or open a Helpdesk ticket to initiate the change.

Public School Programs: please contact your district data administrator to have the information updated.

Updated 3/28/2016

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My account has been locked. How do I unlock it?

If there are too many unsuccessful attempts to log in to your account, your account will be locked automatically. Please submit a Helpdesk ticket to request that your account be unlocked so you can log in.

Updated 3/28/2016

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I need to change the Email Address that is on file with the ECEDS.

Once you have logged into the Early Care and Education Data System, you can change your email address by clicking on your name at the top right corner and selecting Settings. Enter a new email address in the “Email” box. Then click the Update button at the bottom of the page.

Updated 3/28/2016

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I need to change my ECEDS Security Question and Answer.

Once you have logged into the Early Care and Education Data System, you can change your security question and answer by clicking on your name at the top right corner and selecting Settings. Enter your current password. Then enter a new security question in the “Security Question” box and provide an answer in the “Security Answer” box. Then click the Update button at the bottom of the page.

Updated 3/28/2016

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I need to change my ECEDS Password.

Once you have logged into the Early Care and Education Data System, you can change your password by clicking on your name at the top right corner and selecting Settings. Enter your current password and then enter a new password in the “New Password” box. Confirm your password by typing it in the “’Confirm New Password” box. Then click the Update button at the bottom of the page.

Updated 3/28/2016

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I am unable to register for multiple programs/schools.

When you log in, all of your programs/schools should be listed in the dropdown list at the top left of the Program Portal. If they are not, please submit a Helpdesk ticket. After you have completed the help ticket and pressed the Submit Ticket button, a helpdesk representative will contact you to resolve your issue.

Updated 3/28/2016

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I have multiple Program locations and need to select a different Program to work on in the ECEDS.

Log In to the ECEDS system.
Select the Program you wish to work on from the dropdown list at the top left of the Program Portal.

Updated 3/28/2016

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I work for an Agency affiliated with Race to the Top – Early Learning Challenge. I need to be setup with a login for the website.

The first step to connect to an agency portal is to create an account.

Go to exceed.ri.gov.
Select “No” to the question that asks if you are a program administrator, family care provider, or public school educational lead.
Enter your First Name, Last Name, Date of Birth, and last 5 digits of your social security number. Why?
Create a username. Your username must be between 6 and 20 characters and may include only letters, numbers, underscore (_) and period (.).
Create a password. Your password must be at least 7 characters with at least one uppercase, at least one number, and one special character (!,$%@) Use an email address that you frequently use. You will receive an email confirming your registration.
Select a security question from the list or type your own and answer the question.
Read and confirm that you have read the Terms and Conditions.
Click on “Create”.
Complete your Workforce Registry profile. Please update each section: Personal Information, Employment History, Education History, Professional Credentials, and Professional Development.
To access the agency portal, you must complete the employment page. Click on the “Employment History” tab.
Click “Add Employment”
Complete this page entering all fields with an asterisk (*)
In the “current employer, be sure to connect to the agency properly.
• DCYF: Type “Rhode Island Department of Children, Youth and Families” • RIDE: Type “Rhode Island Department of Elementary and Secondary Education” • DHS: Type “Department of Human Services” • EOHHS: type “EOHHS” • HEALTH: Type “Department of Health” • RIAEYC/Brightstars: Type “Rhode Island Association for the Education of Young Children” • The Center for Early Learning Professionals: type “Center – ELP” • Ready to Learn Providence: Type “Ready to Learn Providence (PROVPLAN)” • Basicsgroup: Type “Basicsgroup”.
Click Save.
Your Agency’s Administrator needs to accept you before you can have access to the agency portal.

Updated 3/28/2016

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Se me olvido mi ECEDS Password.

Si no recuerda su contraseña, haga clic en el enlace I Forgot my Password en la página Log In. Este lo llevará a la página Verify Identity, en donde podrá ingresar la información de su registro. Consulte la carta que recibió del RIDE o el mensaje de correo electrónico de confirmación de su registro inicial en ECEDS.

Una vez que haya verificado su identidad, recibirá una contraseña temporaria. Regístrese con la contraseña temporaria y luego cree una nueva contraseña para ingresar a ECEDS.

Updated 3/20/2015

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Se me olvido mi ECEDS User Name.

Si no recuerda su nombre de usuario, haga clic en el enlace I Forgot my User Name en la página Log In.

Este lo llevará a la página Verify Identity, en donde podrá ingresar la información de su registro. Consulte la carta que recibió del RIDE o el mensaje de correo electrónico de confirmación de su registro inicial en ECEDS.

Updated 3/20/2015

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Cómo crear una cuenta de registro para proveedor de GUARDERÍAS ?

Instrucciones paso a paso para actualizar su perfil del Workforce Registry en el Early Care and Education Data System (ECEDS)

Puede considerar su perfil de workforce como una carpeta profesional en línea. Es un lugar para guardar sus documentos profesionales.

Para registrarse, vaya a exceed.ri.gov.
Haga clic en el botón “Iniciar sesión.”
Haga clic en el vínculo “Create New Account”. Solo tiene que hacer esto la primera vez que visite el sitio. Una vez que ha creado su cuenta, puede iniciar sesión en su Workforce Registry en el Early Care and Education Data System (ECEDS) en cualquier momento.
Seleccione “No” cuando se le pregunte si es administrador de un programa, proveedor de cuidado familiar o líder educativo. Escriba su información en todos los campos marcados con un asterisco (*). Cree un nombre de usuario de 6 a 20 caracteres e incluya solo letras, números, guión bajo (_) y punto (.). Su contraseña debe tener 7 caracteres como mínimo, con al menos una letra en mayúsculas, un número y un carácter especial (!,$%^@). Indique una dirección de correo electrónico que utilice con frecuencia. Recibirá un mensaje de correo electrónico de confirmación del registro. Seleccione una pregunta de seguridad de la lista y respóndala.
Complete su perfil de Workforce Registry. Actualice cada sección: Información personal, Antecedentes laborales, Antecedentes educativos, Credenciales profesionales y Desarrollo profesional.

Información personal. Esta sección tiene tres partes: información de contacto, biografía e información demográfica. Haga clic en las secciones que desee actualizar.

En la sección "Información de contacto", los campos marcados con un asterisco (*) son obligatorios. Asegúrese de hacer clic en el botón "Guardar" en la parte inferior de la pantalla antes de pasar a la siguiente pantalla.

Información de contacto. Proporcione su dirección particular, su dirección de correo y su número de teléfono.

En la sección Biografía, infórmenos lo que hace en el campo “Me considero”. En la pestaña desplegable, seleccione el rol que mejor describa su rol actual. Las definiciones de estos roles están disponibles en otro documento de la mesa de ayuda.

En la página Información demográfica, puede seleccionar su sexo, raza e idioma principal y agregar los demás idiomas que sabe. Haga clic en “Guardar.”

Antecedentes laborales Para agregar información laboral, haga clic en el botón verde que dice “+ Agregar empleo.”

Se recomienda que agregue sus antecedentes laborales completos. Deberá hacer clic en “+ Agregar empleo” para cada puesto que haya ocupado.

Los campos marcados con un asterisco (*) son obligatorios. Cuando termine de actualizar esta sección, haga clic en “Guardar.”

Puede editar o eliminar información haciendo clic en editar o eliminar botones.

Antecedentes educativos Para agregar información educativa, haga clic en el botón verde que dice “+ Agregar información educativa.”

Se recomienda incluir los estudios secundarios o el título/diploma de equivalencia general (GED), todos los títulos universitarios y de posgrado, y todas las clases que haya cursado para obtener créditos universitarios.

Haga clic en “Agregar estudios” para cada institución. Cargue su expediente académico para cada registro educativo que cree.

Haga clic en “Agregar estudios”.

Haga clic en “Agregar curso nuevo” para agregar información sobre estudios universitarios. Deberá saber el nombre del curso y la cantidad de créditos obtenidos (esto se indica en su expediente académico).

Si desea cargar un expediente académico, deberá realizar un paso adicional. Haga clic en “Elegir archivo”. Para cargar el documento, busque la ubicación en la que lo guardó en su equipo y haga clic en “Abrir”.

Credenciales profesionales y técnicas En esta sección, puede agregar sus certificados y licencias. Esto incluye reanimación cardiopulmonar, primeros auxilios o cualquier certificado de enseñanza.

Haga clic en “+ Agregar credencial profesional/técnica”. Los campos marcados con un asterisco (*) son obligatorios. Cuando termine de actualizar esta sección, haga clic en “Guardar.”

Cargue una copia de cada certificado.

Resumen de desarrollo professional Se recomienda que agregue sus antecedentes completos de desarrollo profesional del año calendario y su plan de desarrollo profesional individual (IPDP, Individual Professional Development Plan).

Cargar su IPDP es fácil. Haga clic en “+ Cargar documento” y seleccione el archivo electrónico. (Siga las mismas instrucciones de la sección anterior para “Cargar su expediente académico”).

Haga clic en “+ Agregar desarrollo profesional”. Los campos marcados con un asterisco (*) son obligatorios.

Cargue los certificados de finalización de su desarrollo profesional. Cuando termine de actualizar esta sección, haga clic en “Guardar.”

Puede repetir este paso para cada desarrollo profesional adicional que haya finalizado. Se recomienda cargar los certificados de todo el desarrollo profesional finalizado en los dos últimos años.

Felicitaciones.Ha completado la primera parte del Workforce Registry. Próximamente se agregarán nuevas funciones y pantallas.

Siga a Exceed RI en Facebook o Twitter para mantenerse informado acerca de estas nuevas funciones.

Updated 1/14/2016

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Necesito ayuda para entrar al Early Care and Education Data System.

Si es la primera vez que visita el sitio web Exceed.RI.gov, deberá registrarse para establecer su User Name and Password. Si necesita ayuda para registrarse, haga clic en el siguiente enlace aqui.

Para registrarse haga lo siguiente:

Diríjase al sitio web de Exceed en la siguiente dirección: Exceed.RI.gov
Haga clic en el botón Log In en la parte superior derecha de la página.
Ingrese el User Name que creó durante el proceso de registro.
Ingrese la Password que creó durante el proceso de registro.
Haga clic en el botón Log In.

Si no recuerda su User Name, haga clic en el enlace I Forgot my User Name en la página de registro.

Si no recuerda su Password, haga clic en el enlace I Forgot my Password en la página de registro.

Updated 3/28/2016

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Como administrador del programa / proveedor, ¿cómo puedo acceder a mi cuenta de registro fuerza de trabajo?

Paso 1: Haga clic en “Log In” (Iniciar sesión) e ingrese el nombre de usuario y la contraseña que creó en exceed.ri.gov

Paso 2: Haga clic en su nombre en la barra de herramientas en la esquina superior derecha y haga clic en “Switch to Workforce Registry” (Cambiar a Workforce Registry). Eso lo llevará a su perfil de Workforce Registry.

Paso 3: Complete su perfil personal de Workforce Registry. Se le pedirá que actualice cinco secciones: Personal Information (información personal), Employment History (antecedentes laborales), Education History (antecedentes educativos), Professional Credentials (credenciales profesionales) y Professional Development (desarrollo profesional). A continuación encontrará una imagen de la sección “Personal Information”; los campos que tienen un asterisco rojo (*) son obligatorios. Asegúrese de hacer clic en el botón “Save” (guardar) que aparece en la parte inferior de la pantalla antes de pasar a la siguiente pantalla.

Buscar ayuda adicional: Busque en el sitio web de Exceed más documentos de ayuda, incluida documentación sobre cómo iniciar sesión, restablecer la contraseña o encontrar el id. de usuario en caso de que lo olvide: support.exceed.ri.gov.

Updated 12/7/2015

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Cómo ver y actualizar mi registro de proveedor de GUARDERÍAS ?

Instrucciones paso a paso para actualizar el perfil de Workforce Registry (Registro de plantilla laboral) en el sistema Early Care and Education Data System (ECEDS)

Haga clic en “Log In” (Iniciar sesión) e ingrese el nombre de usuario y la contraseña que creó en exceed.ri.gov
Haga clic en su nombre en la barra de herramientas en la esquina superior derecha y haga clic en “Switch to Workforce Registry” (Cambiar a Workforce Registry). Eso lo llevará a su perfil de Workforce Registry.
Complete su perfil personal de Workforce Registry. Se le pedirá que actualice cinco secciones: Personal Information (información personal), Employment History (antecedentes laborales), Education History (antecedentes educativos), Professional Credentials (credenciales profesionales) y Professional Development (desarrollo profesional). A continuación encontrará una imagen de la sección “Personal Information”; los campos que tienen un asterisco rojo (*) son obligatorios. Asegúrese de hacer clic en el botón “Save” (guardar) que aparece en la parte inferior de la pantalla antes de pasar a la siguiente pantalla.

Updated 1/14/2016

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No puedo cambiar la información que aparece en mi página Program Summary.

La página Program Summary de su programa ha sido completada previamente con la información de su licencia del DCYF o el RIDE. Si la información es incorrecta, solicite un boleto para realizar una modificación. Seleccione una de las siguientes opciones como Tema del problema:

"DCYF (relacionado con la licencia)"
"RIDE (relacionado con la escuela)"

Después de haber completado el boleto de ayuda y presionado el botón Submit Ticket , un representante de la mesa de ayuda lo contactará para solucionar el problema.

Updated 3/20/2015

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Necesito ayuda para registrarme en el ECEDS.

Si tiene la carta del RIDE con la información de su registro, complete los siguientes pasos:

Diríjase al sitio web de Exceed en la siguiente dirección: Exceed.RI.gov
Haga clic en el botón Log In en la parte superior derecha de la página.
Haga clic en el enlace Register en las instrucciones que aparecen en la parte superior de la página.
En la página Register Your Program, deberá escribir lo siguiente:
a. State-Assigned ID (que le fue proporcionado en la carta).

b. Personal ID (que le fue proporcionado en la carta).

c. User Name (cree un nombre de usuario que tenga entre 4 y 20 caracteres que pueda recordar).

d. Password [la contraseña debe tener entre 6 y 12 caracteres, al menos una letra mayúscula (de la A a la Z) y al menos un número (del 0 al 9)].

e. Confirm Password (escriba nuevamente la contraseña que creó en el paso anterior).

f. E-mail (ingrese la dirección de correo electrónico que desea registrar en ECEDS).

g. Confirm E-mail (escriba nuevamente el correo electrónico que proporcionó en el paso anterior).

h. Security Question and Answer (escriba una pregunta cuya respuesta solo usted conozca y escriba la respuesta en el espacio provisto).
Seleccione su Program Type de la lista desplegable Program Type.
Si usted es un Child Care Center or School Age Program Administrator, ingrese su FEIN.

Si usted es un Family Child Care Provider, ingrese los últimos 4 dígitos de su número de seguro social.

Si usted es un Educational Lead de una escuela, ingrese el código de la escuela.
Para utilizar el sitio, deberá leer y aceptar los Terms and Conditions de uso del sitio web Exceed.RI.gov.
Haga clic en el botón Register para enviar su registro.

Updated 3/20/2015

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EXCEED sugerencias para el usuario

Tengo una credencial de Asociado en Desarrollo Infantil (CDA) y no sé bien dónde debo ingresar esta información en mi cuenta del Registro de la Fuerza Laboral

Updated 6/2/2016

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