To reclassify a payment, MACCS transaction, or interest, you must complete a PSC-59. The PSC-59 must include the following information:
If you have multiple invoices to be reclassified, you may attach a separate spreadsheet with all the information. However, if you have multiple reclassifications types (Interest, MACCS or Credit Card, Payment), you must complete a separate PSC-59 and create a separate spreadsheet for each reclassification type.
1. Under the ACCOUNTING INFORMATION heading, enter the following:
- Document number (i.e., Obligation Number, Invoice Number)
- Fiscal Year
- Appropriation
- Common Accounting Number (CAN)
- Object Class Code or Funding Segment.
2. Under the AMOUNT OF OBLIGATION heading, enter the - Accounting information
- Enter the original amount of the transaction
- Enter the increase or decrease amount
- Enter the net amount to be changed
3. Under the PURPOSE heading, provide a detailed description of any other change(s) to be made (i.e. moving/reclassifying CAN, Object Class) or any other additional applicable information related to the change.
4. Under the REQUIRED FOR NEW PURCHASE ORDER and REQUIRED FOR PO USING FEDERAL SUPPLIER sections, please complete these fields when applicable. If you do not see the REQUIRED FOR PO USING FEDERAL SUPPLIER section, this indicates that you have an older version of the PSF-59. You will need to complete the new PSC-59 form in order for it to be processed.
5. Once the PSC-59 has been completed it must be fully approved:
- Print your name, title and organization under the FUNDS APPROVED heading.
- Print the name, title and organization of the authorizing agent under the AUTHORIZED BY heading.
- Sign and date in the first SIGNATURE field.
- Ensure that the authorizing agent signs and dates under the second SIGNATURE field.
6. Please email the completed and signed form to the UFMS Help Desk at mailbox.ufms@hhs.gov. Please note that the reclassification cannot be processed without the necessary signatures.
For additional questions regarding this process, please contact the UFMS Help Desk. You may reach them via email at mailbox.ufms@hhs.gov or by phone at 1-888-ONE-DHHS (663-3447).