Delphi eInvoicing System Go Live! Notification

As of May 31, 2012 all US DOT grant payment requests (including HMEP/SPSTG/HMIT)  must be submitted through the Delphi eInvoicing  System.

The Department of Transportation (DOT) has implemented a program to transform and automate the grants payment process. Starting May 31 2012, PHMSA Grants Program grant recipients will be required to create and submit a standard invoice, including SF-270 form for payment electronically through Delphi eInvoicing System. This system has replaced the Grants Portal SF-270 submission process only.

The Delphi eInvoicing System is a real-time invoicing tool that improves efficiency and data transparency by reducing the time between invoice submission(SF-270) and payment and by providing grant recipients with accurate invoice status reporting capabilities.

Prior to accessing the eInvoicing system, Grant Recipients are required to complete a registration process in order to obtain system access. All grant recipient users external to the DOT must complete the eAuthentication certification process which ensures the identity of eInvoicing users external to DOT. All users must be verified prior to issuance of a user name and password to access the eInvoicing system.
The registration process is as follows:

1. Request Delphi system access through your Grant Program Office (HMEP Grant Program)
2. Receive and open the invitation.
3. Complete the Online Registration Form.
4. Complete the Proof of Identity Form.
5. Have the Proof of Identify Form notarized and mailed to the address provided on the Form.

For more information on completing the eAuthentication process steps, please review the eAuthentication Process Tutorial.

For questions regarding the registration process, please contact the Customer Service Center (CSC) Help Desk at 1-405-954-3000 (select option 4 and option 3) or call the toll free number at 1-866-641-3500 (select option 4 and option 3). The CSC Help Desk is available from 6:00am ET through 9:00pm ET Monday – Friday, including holidays.

Users who have gone through the registration process and obtained system access should access the Delphi eInvoicing System external website through the following link:  https://einvoice.esc.gov/ .  Users to use the eInvoicing Access link within the external website to log into the system and submit Request for Reimbursement by creating an invoice and completing an SF270 form to submit the invoice for payment.

Delphi eInvoicing system Training materials, Forms and Help Desk and Support information can also be accessed through the external website: https://einvoice.esc.gov/

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