Each CE program shall be submitted to the Board at least
10 days in advance of the course date.
Providers -
Use Form E-100 for CE Approval Requests
Licensees -
Use Form E-200 for CE Approval Requests
Continuing education approval requests will be reviewed by the CE Review Committee monthly.
ACPE courses are automatically accepted by the Board and do not need to be submitted for approval. CE programs shall not include in-service programs, on-the-job training, orientation for a job, an education program open to the general public, a cardiopulmonary resuscitation (CPR) course, a basic cardiac life support (BCLS) course, emergency or disaster training or direct experience at a healthcare facility under a code blue, testing out of a course, or medical school courses.
Providers are required to distribute certificates of completion to attendees in accordance with KAR 68-1-1b. Here's a
Sample Certificate of Completion that meets the Board's requirements.
How many CE hours do I need?
Pharmacists are required to complete 30 hours of approved continuing education for each biennial renewal period. The hours must be completed within the licensed period, for example: July 1, 2014 – June 30, 2016 for even-numbered licenses, and July 1, 2015 – June 30, 2017 for odd-numbered licenses.
If you are a new graduate, the number is prorated and given to you in your original licensure letter.
What is a CEU?
One CEU (continuing education unit) = 10 CE hours. A contact hour is equal to 60 clock minutes.
How do I request approval of a CE course or program?
Each CE program shall be submitted to the Board at least 10 days in advance of the course date for consideration for approval using Form E-100 for CE Requests from Providers or Form E-200 for CE Requests from Individuals. ACPE courses are automatically accepted by the Board and do not need to be submitted for approval. CE programs shall not include in-service programs, on-the-job training, orientation for a job, an education program open to the general public, a cardiopulmonary resuscitation (CPR) course, a basic cardiac life support (BCLS) course, emergency or disaster training or direct experience at a healthcare facility under a code blue, testing out of a course, or medical school courses.
Can a licensee request approval of CE course or program if he/she is not the provider?
Yes. Please follow the course approval submission requirements using Form E-200 for CE Requests from Individuals.
How do I know if a CE course or program is approved in Kansas?
All ACPE-approved courses are approved in Kansas for CE credit. Other courses must be submitted to the Board for approval and then are listed on an approved course list, which is available on our website.
Can I carry-over unused CE hours from one license period to another?
No. CE hours cannot be carried over to the next renewal period. Acquisition of CE begins the first day of the month following the renewal period.
Can I combine fractions of CE hours to receive full credit?
Yes. CE hours are recorded in fractions of hours.
Do I have to send copies of my CE certificates to the Board?
No. For the renewal period ending June 30, 2016, please DO NOT send certificates or other proof of CE to the Board unless specifically requested by notification of an audit.
Beginning August 1, 2016, you must submit proof of completion (copy of your certificate) of any approved CE program to the Board within 30 days of completion, unless the course is listed on your CPE monitor. Certificates should be in PDF format on the letterhead of the provider and include the program title, the Kansas approved course number, the participant’s name, the number of credits earned by the participant and the date completed. All courses on the CPE monitor are automatically reported to the Board. It is the licensee’s responsibility to verify that all CE (including hours that are supposed to appear on the CPE Monitor) have been received by the Board.
No credit shall be given for any certificate received by the board after the June 30 expiration date of each licensure period. Do not send originals to the Board office.
Do I need to retain copies of my CE certificates?
Yes. You are required to keep your CE records and certificate for any hours used to renew for up to five years. If you receive notice of CE Audit, you will be required to send readable copies of certificates, transcripts or grade reports. Certificates should be in PDF format on the letterhead of the provider and include the program title, the Kansas approved course number, the participant’s name, the number of credits earned by the participant and the date completed.
As a pharmacist, how do I receive credit for CE hours earned before certificates were required to be provided to the Board (pre-August 2016)?
At some time prior to your next renewal (2017 or 2018), you will need to submit certificates of completion to the Board for any hours earned during the renewal period that you intend to count toward your 30-hour CE requirement. The 90-day submission deadline will not apply, but the certificates must be received by the Board prior to being eligible for renewal.
Can I get CE hours by attending Board of Pharmacy meetings?
No. CE credit will not be given for any Board meeting attended after December 1, 2015.
Can I request a waiver of my CE hours?
No. All licensees are required to complete the requisite CE hours unless they are renewing their license on inactive status.
How do I submit my CE certificate to the Board?
For the June 2016 renewal group, do not send any certificates or CE to the Board, unless requested to do so during a CE audit.
After July 1, 2016, you must submit proof of completion (copy of your certificate) for any approved CE program not listed on your CPE monitor.
Certificates may be hand-delivered or submitted by mail to
Kansas State Board of Pharmacy
800 SW Jackson, Suite 1414
Topeka, KS 66612
Emailed to pharmacy@ks.gov, or
Faxed to 785-296-8420.
In the future, certificates may also be uploaded to your Kansas Pharmacy eLicense account.
How do I submit my CPE monitor to the Board?
If you do not have a CPE monitor account, please visit the NABP website, create an account, and designate Kansas as a state that can access your CPE monitor. If you are licensed in multiple states, be sure to indicate that information on the CPE monitor.
Do I need to submit my CPE monitor?
No. As long as you gave Kansas permission to view your CPE monitor, the Board can access your CPE monitor directly and you do not need to submit any CE hours listed on your CPE monitor.
Will my CE from Missouri, Oklahoma, or another state count in Kansas?
Yes, if the CE has been approved by that state’s Board of Pharmacy. Upon submission of your certificate of completion to the Kansas Board, please include the document or minutes granting CE approval in the state of origin.
Can I request an extension of time to complete my CE?
There is NO grace period for completion of CE hours, and no extensions will be granted. CE is not required while a license is on inactive status. However, continuing education will be required for reinstatement to active status.
If I have not obtained the required CE hours, can I renew on inactive status?
Yes, but only if the following conditions are met:
- The renewal application is timely submitted along with the renewal fee.
- No grounds exist for denying renewal of your license other than you have not complied with the CE requirements fixed by the Board.
- You will not engage in the practice of pharmacy in Kansas while on inactive status.
CE is not required while a license is on inactive status. However, CE will be required for reinstatement to active status.
What do I do if I receive a notice that my CE is being audited?
Return the letter along with readable copies of all the 30 CE hour certificates (or requisite hours) that are not available to Kansas on your CPE Monitor.