New this year: eLicensing, a web-enabled licensing and renewal system which will improve your Board experience, ease of access, and renewal process. It takes less than 10 minutes to renew! To renew your license or registration online, visit our website or go directly to https://ksbop.elicensesoftware.com/portal_logon.aspx.
Online renewal instructions:
- First-time users can generate a user name and password by clicking the “Sign-Up” button under New User Registration.
- Login to your account and select “Renew License”.
- Review and update contact information and other required items, answer the disciplinary history questions, and complete the certification.
- Using our secure payment processing portal, submit your payment by credit card, debit card, or electronic check.
- A confirmation email will be sent to you verifying receipt of payment.
- Please allow 7-10 business days for processing your renewal.
License Renewal Schedule
Advantages of renewing online:
Fast—it only takes a few minutes and you will receive a confirmation when you finish, so you will know your renewal is complete. In most instances, your new license is mailed to you the next business day after you renew - sometimes even the same day. Your renewed license information will be available on our License Verification Database the day after you renew.
Convenient—you can complete your renewal 24 hours a day, seven days a week at any location with Internet access.
Accurate – you must enter all of your information as the on-line renewal will not allow you to leave required information blank; therefore, your renewal form will not be returned because you left something blank or forgot to sign it.
No lost payments—you use a credit card or electronic check to renew.
No postage required—your renewal notice will not be returned to you because you forgot to include postage.
Will not get lost in the mail—the confirmation you receive will allow your renewal application to be traced internally should any issues arise.
There are two exceptions to the online license renewal process at this time:
- Initiating or renewing an inactive license status. You will need to obtain a printed renewal form.
- We have opened up online renewals, even if you have had new discipline during the last renewal period; however, you will need to submit a paper copy of the discipline to the board office. You can proceed with an online renewal, but the license will be pending until the discipline review is completed.
Employers are encouraged to have a computer with Internet access available, for their employees to use at the work site, for the purpose of license renewal. This will accommodate early license renewal by employees and result in fewer last minute renewal problems. Remember that renewals postmarked after your license expiration will be considered lapsed. Any licensee or registrant practicing on a lapsed license can and will be fined. Don’t delay, renew as soon as you receive the notice (and the renewal period opens) to avoid penalties and delays in receiving your renewed license.
The Board of Pharmacy urges you to take advantage of the online renewal process. However, if you are unable to renew online please contact our office at (785) 296-4056 to request a printed renewal form.
Can I renew online?
Yes. During the renewal period (generally 30-45 days prior to expiration), you can complete your renewal application and make payment online 24 hours a day, seven days a week from any location with Internet access. It only takes a few minutes and you will receive a confirmation when you finish, so you will know your renewal is complete. In most instances, your new license, registration or permit is mailed the next business day after you submit the online renewal - sometimes even the same day. Your renewed license information will be available on our License Verification Database the day after you renew.
When does my license, registration, or permit expire?
There is no grace period for renewals. Licenses, registrations and permits expire on the date printed on the printed license, registration, or permit, respectively. Expiration dates are also provided on the Board’s website under the license verification.
Pharmacist licenses expire on June 30 at 11:59pm of the renewal year.
Pharmacy technician registrations expire on October 31 at 11:59pm of the renewal year.
Facility registrations expire on June 30 at 11:59pm of the renewal year.
Retail dealer permits expire on February 28 at 11:59pm of the renewal year.
Do my Continuing Education (CE) hours have to be completed before I can renew?
Yes! There is no grace period for completion of the CE requirements. When you submit your renewal application (online or by mail), you must certify that you have completed the requisite number of continuing educations hours during the prior licensing period. If the application has information which is contradicted by a CE audit, such statement may be considered an attempt to obtain a license by fraudulent means and a failure to meet the requirements for licensure, and may result in disciplinary action.
A license or registration may be renewed on inactive status without the required CE hours. Please note that inactive status does not allow an individual to continue to practice pharmacy.
When does my renewal have to be received by the Board office?
There is NO grace period for renewals. Renewal applications must be hand-delivered, postmarked, or electronically time-stamped on or before the expiration date of the license, registration or permit. All other renewals will be considered late, require payment of the late fee, and are not authorized to work, operate or practice pharmacy until the renewal (and late fee) are submitted to the Board office.
Can I renew my license/registration/permit after it has expired?
Yes. Renewal applications hand-delivered, postmarked, or electronically time-stamped after the expiration date will be considered late and require payment of the late fee. Applicants are not authorized to work, operate or practice pharmacy until the renewal (and late fee) are submitted to the Board office.
How early can I renew my license, registration or permit?
The renewal application is usually open 30-45 days prior to the expiration date. A renewal reminder will be sent around this time.
Do I have to pay the renewal fees and take continuing education if my license is on inactive status?
Licensees on inactive status are still required to timely renew their license and pay the renewal fee. Continuing education is not required while a license is on inactive status. However, continuing education will be required for reinstatement to active status.
What is the Kansas Administrative Procedure Act (KAPA)?
The Kansas Board of Pharmacy is a regulatory agency. All disciplinary actions before the Kansas Board of Pharmacy are subject to the Kansas Administrative Procedure Act (KAPA), K.S.A. 77-501 et seq. The KAPA is a set of statutes that outline the procedures the Kansas Board of Pharmacy must follow. It provides for due process. This includes things such as reasonable notice, fair and impartial hearing, right to representation, and right to question witnesses or present evidence. KAPA is applied to all regulatory agencies of varying sizes.
I received a Summary Order. How do I request a hearing?
Hearing requests must be in writing and received by the Board office (email, mail, hand-delivered) within 15 days of the date of the Summary Order. Hearings are then scheduled before the Board at their next regular quarterly meeting.